• Jack Chan

The Key to Finding the Right Technology Solution for Your Business

When you look at all the advancements in the past decade, it's safe to assume that technology is a blanket solution for all your business's various challenges. While there’s truth in that matter, it's also expected that technology comes with its own set of problems. With the wide range of solutions and options available, there are too many tools to choose from and you'll be hard pressed to land on the right one.

Which one should you pick? Considering the rapid advancements in business cloud services, including data management, IT services, artificial intelligence, and more, there are so many options that may have the potential to make an impact on your business.

The key to finding the best option is to look at what's "right" for you and your business.

How to find the right technology solution for your business?

At first glance, some of these solutions might appear perfect for your cleaning business with potential in improving housekeeping KPIs and performance.

Before jumping the gun, it's important to know how you can find the right solution for your business in the best possible way.

Here we'll be sharing some of the most important things to consider when making the right choice:

1. Focus on pain points

A technology solution is a tool that must help you execute tasks faster, better, and more efficiently. So, the key to finding the best technology solution for your business is, understanding what you are doing well and where you need help to improve in your business.

  1. Identifying this will help you figure out the major problems and areas of improvement in your business with ease.

  2. You'll also be able to find the right solution that can help you upgrade and improve your services in the best possible way.

  3. Consider looking at the key performance indicators, metrics and data you've collected to identify these areas.

You need to have a clear understanding of your needs to make the most out of the final offering you'll be signing on to. The whole purpose of technology is to simplify your processes, plug problem areas and further improve areas you're excelling in.

Two colleagues sitting outside with a notebook on the table

2. Research the available technology options

Identify the key users of the technology solutions you want to adopt for your business because these will be the people that can lead your evaluation and research process. After all, it doesn't make sense to deploy a solution that's hard to learn or cumbersome to maintain.

Not sure where to start? Try leveraging technology solutions' marketplaces as another strategic solution for this. You can gain full visibility of the available technology options in the market and can look at reviews, feedback and compare features to determine the integrations that you'll need in your solution.

By doing this, you can shortlist tools that you need to plug into your present infrastructure. The best solution should be easy to plug-and-play.

3. Productivity and scheduling is important

Whether you are working as a solopreneur or managing an entire team of cleaners, an efficient scheduling system must be a part of your business' technology solution. That's because scheduling can help you ensure all of your business services are easier to edit and book, wherever you may be.

In addition to maintaining your business's primary services, you'll also want to be able to add weekly, yearly, monthly responsibilities to your team members, increasing visibility and simplifying the task delegation process.

Consider picking a technology solution that can help prioritise and organise your tasks. It should also help you increase communication with your staff, particularly when they are out for a job.

Close up of person typing on their laptop

4. Scalability is important for every technology solution

Purchasing a technology solution has become a vital part of every business. However, when it comes to getting the right technology solution, it can get quite expensive. If you're not inclined to part ways with a hole in your wallet, it's important to consider buying a solution that can grow with your business.

  1. Technology is constantly evolving, making it outdated faster.

  2. Picking the wrong tool might mean being contractually stuck to an expensive solution that you can't use

  3. To counteract this problem, you must buy a technology solution that's well maintained, provides upgrades and scales over time.

You should do it so that it becomes easier for you to stay updated with more sophisticated technology.

5. Be mindful of business security

Whenever you're looking for a technology solution for your business, keep in mind that you might be performing various tasks online. You'll undoubtedly be leaving personally identifiable information there every time you log in. That should be reason enough for you to take security as your priority when looking for the right technology solution for your business.

Whenever you choose a technology solution, it's extremely important to choose one that can offer you greater security and flexibility.

6. Streamline invoicing and accounting

Here's the thing. If you're still sending and creating your invoices manually, you're just wasting your time and resources. It's a task that can be accomplished quickly with technology. Besides, you can perform these tasks in a more professional way by finding a technology solution that can streamline multiple processes, including payment processing, invoicing, and accounting.

An efficient technology solution can help you digitize your payroll, send your invoices to clients safely, track expenses accurately, and much more with just a few clicks.

It will also help you to spend more of your time working on your business rather than in your business.

Group of colleagues brainstorming with a laptop on the table

7. Getting support can help

When it comes to choosing the best technology solution for your business, it might be overwhelming. Needing to understand all the different metrics and data points that need to be considered is challenging, especially for someone that's starting up or is new in the industry.

That's why it's great to find help to better understand and determine the important key performance indicators for commercial cleaning that can work for you.

The right person can provide you with technical support in various other things as well, including technology solution installation, upgrading, troubleshooting, and more. Before signing on the dotted line, ensure that you're buying a technology solution that comes with exceptional technical support. That's the only way you can make the best of your investment in the most effective way.

The perfect solution for commercial cleaners and facility managers

Running a cleaning business is often regarded as a hands-on business with no need for complicated or fancy technology, especially if it is small. That might have been true in the 90s but in today's day and age, every business can benefit from having the right technology solution to help maintain and grow the business. It just makes more sense to track key performance indicators and manage a remote workforce with technology.

If you're thinking of getting your hands on the leading remote workforce management tool in Australia, you've come to the right place. Built by an award winning team from Weploy, TalentTap is an integrated solution for commercial cleaning and facility management. It's one of the latest workforce management software in Australia and New Zealand that can help you maintain transparency and visibility in your workforce.

Ready to get started? Schedule a free demo and try TalentTap free for 14 days.